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Travelzoo

Office Manager

EU - GBR - Human Resources – London, London, City of
Department EU - GBR - Human Resources
Employment Type EFTE-Employee Full Time Equivalent
Minimum Experience Experienced

Travelzoo is a trusted online publisher of travel and entertainment deals sourced by Travelzoo Deal Experts around the world. Established in 1998, Travelzoo has been publishing travel and entertainment offers for more than 20 years. Travelzoo has 25 offices in 11 countries and an audience of 28 million members globally. We research, test and evaluate travel and entertainment offers to ensure they are high value, accurate and available at the date and price advertised.

 

For our London office we are seeking an Office Manager

 

Travelzoo is looking for an Office Manager in our London office. The person in this position will have the ability to shape and influence our company culture across 7 locations in Europe and be the interface for internal employees, building management and external vendors.

 

Your role:

 

  • Overseeing the smooth operation of our London office as well as liaising with our European offices across four countries - includes providing general administrative support such as facility management, equipment maintenance and fielding ad-hoc queries as required
  • Shaping and influencing our company culture through various projects
  • Provide high level administrative support to Senior Management including diary management, domestic and international travel arrangements and expenses
  • Coordinate CSR Activities across all European Offices
  • Setting up and managing suppliers, ensuring that the office is stocked with stationery and kitchen supplies, maintaining relationships with vendors
  • Liaising with cleaning contractors and the building manager regarding facility management and maintenance
  • Managing office related expenditure – recording & processing invoices and recording & reporting expenditure
  • Manage Health and Safety and fire regulations
  • First point of contact for any operational issues & dealing with these in a timely fashion
  • Manage all desk moves, office renovations / works
  • Assisting in the organization of company events
  • Postal management and business card ordering & management for all EU offices
  • Book meeting rooms using Outlook
  • Communicating important office-related updates and issues to staff as required
  • Dealing with business insurance where necessary (including PI)
  • Coordinating the global quarterly newsletter
  • Picking up adhoc duties as they arise

 

Your profile:

 

  • Solid professional experience preferably as an Office Manager and/or Executive Assistant
  • Strong organisational skills, multi-tasking skills
  • Can-do attitude, proactivity
  • Advanced skills in Microsoft Office (Word, Excel, Powerpoint, Outlook), knowledge of Concur and Egencia systems advantageous but not essential
  • Ability to take control and manage tasks independently
  • Team player with excellent communication and interpersonal skills who enjoys and is comfortable interacting with staff at all levels in the organisation

 

We offer:

 

  • Competitive salary
  • Unique incentives such as an annual stipend to experience Travelzoo’s deals and employee discounts
  • Flat hierarchies and a highly motivated team
  • Various development options and career opportunities
  • International exchange and cooperation with colleagues around the globe
  • Best working conditions and modern offices in the heart of London

 

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  • Location
    London, London, City of
  • Department
    EU - GBR - Human Resources
  • Employment Type
    EFTE-Employee Full Time Equivalent
  • Minimum Experience
    Experienced
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